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Welcome to Kaysville City » Government » City Council » City Council Minutes » 4 June 2013

4 June 2013


KAYSVILLE CITY COUNCIL
PUBLIC HEARING
JUNE 4, 2013


Minutes of a Public Hearing held June 4, 2013 at 6:00 p.m. in the City Council Room of the Kaysville City Municipal Center to consider amendments to the FY 2013 budget and the FY 2014 budget.
             
Council Members present: Mayor Steve Hiatt, Gil Miller, Mark Johnson, Ron Stephens, Jared Taylor and Brett Garlick

Others present:  City Manager John Thacker, Recorder Linda Ross, Finance Director Dean Storey, Engineer Andy Thompson, Police Chief Sol Oberg, Fire Chief Brett Larkin, Parks Superintendent Vance Garfield, Parks Director Cole Stephens, Louise Shaw-Clipper, April Hale-Standard Examiner, Brent Draper, Roy Stoner, Margaret Brough, June Hayes, Colleen Ostergaard, Alta Garrett, Pat Smith, Steve Whitesides, Brighton Walker, Lynn Galbraith, Wallace Alvey, Keith Riggard, Orwin Draney, Robert Archibald, Scott Dopp, Brigg Lewis, Jeff Bennett, Nick Haroldsen, Kyler Haroldsen, Ramona Porter, Robert Gilchrist, Linda Lee, Ken Harwood, Susan Parker, Walt Sorensen, Brian Frandsen, Gretchen Becker, Peter Carrier, Vickie Carrier, Kjersten Nay, Frances McClure, David McClure, T. J. Barker, Diana Barker, John Wheatley and Robert Wood. 

Mayor Hiatt opened the hearing and explained that the tentative budget has been adopted and on June 18, 2013 the City Council will adopt a final budget.  He explained that the tentative budget has been available for review at City Hall and on the City website.

Dean Storey explained that amendments in the FY 2013 budget include: 

1.  Legal services from $145,000 to $240,000 due to continued litigation with the FDIC and other legal issues.
2.  Public Works from $801,069 to 1,032,069 for salt expenditures because of the amount of snowfall and sidewalk repair on Angel Street. 
3.  Community Events from $108,050 to $183,050 due to timing and matching of revenues. 

4.  Adjustment of $7,500 for a vehicle replacement program to allow for surplus sales revenue credit towards the purchase of additional equipment. 

Dean Storey explained that the FY 2014 budget includes a General Fund of $11,132,079. The total budget including enterprise funds and capital project funds total $35 million dollars.  This  budget is about a 3.3% increase over the prior year.  He is projecting additional growth in sales tax revenue but no increase in fees or tax rates.  This budget includes tennis courts for Gailey Park and $150,000 for Heritage Park improvements.  There are no new full-time positions in this budget but the budget includes an upgrade of two Sergeant positions for the Police Department and an increase in staffing at the Fire Station from two to four.  There will be two major projects in the Enterprise Funds, completion of the main substation upgrade and a waterline replacement project on 200 North and Flint Street.

Mayor Hiatt explained that the State Legislature recently increased the minimum amount cities can hold in a Reserve Fund from 18% to 25%.  A portion of the Reserve Fund will be used in this budget.  He wanted to know what percentage will remain in the Reserve Fund. 

Dean Storey explained that there will be 20-25% remaining in the Reserve Fund.  This budget also includes a transfer of $265,000 from the Electric Enterprise Fund to the General Fund.

Council Member Johnson wanted to know what improvements are planned for Heritage Park.

Dean Storey stated that it will be for playground equipment.

Brent Draper stated that he is very opposed to the budget on the basis of funds transfer.  The power rates have been raised yet the City is transferring money out of the Power Fund.  He questioned why the City needs to raise power rates.  Citizens have been given the reason that it needs to be done so that property taxes are not raised and by raising power rates the City captures money from entities that do not pay taxes, such as schools and churches.  He goes to church and pays funds there and has kids in the schools.  He believes that the School District is having trouble because the City raised power rates.  He believes that the power increase is a tax.  The City always brags that they haven’t raised taxes but he believes that the City has raised taxes.  If the Initiative passes in November, transferring money from this fund will stop.   

Lynn Galbraith thanked the City Council for having this public hearing and sending out notification of the hearing.  When he served on the City Council they did not send out a notice.   He believes citizens have the right to discuss issues and say how their money is being spent.  He is going to appoint himself as a representative of the people this evening because he doesn’t believe there is anyone on the Council that agrees with the citizens and how enterprise fund monies are used.  He believes that the citizens of Kaysville overwhelmingly do not want their funds used for anything other than the enterprise.  He recently gathered 300 signatures for the Initiative.  He can count on one hand the number of people who would not sign it.  He believes that the citizens of Kaysville have spoken.  He believes that the citizens should expect a tax increase if the Initiative passes in November and they don’t have a problem with that because they understand a 33% tax increase is less than the power rate increase they received last November.  He doesn’t know why an Initiative is even needed.  The Council should cease taking money from the Power Fund and tax the citizens.  The citizens are telling the Council they do not want money transferred out of the power fund and he believes that the Council should represent them.

Steve Whitesides stated that he served on the City Council for about eight years.  He understands what is going on with the Power Fund money.  The City has always had power rates that were very competitive with surrounding cities.  There is a need to raise rates every once in a while.  He believes that the City Council has done what is appropriate and the way the City has been run is very appropriate.  He feels lucky to live in a well-run city.  He agrees with using some of the Power Fund money to supplement the budget.  It has always been done very judicially and never been over-used.  He approves of what the City Council has been doing.  He believes that when people get the facts they will understand as well.

Orwin Draney stated that last year was the first time a public hearing was held about transferring money from the Electric Utility Enterprise Fund to the General Fund to hire three additional police officers.  In 23 previous transfers from the Electric Enterprise Fund to the General Fund, this requirement was ignored.  Last year the hearing drew a crowd of over 100 people and every citizen who spoke opposed the transfer for hiring police officers but that was ignored by the City Council.  He believes he speaks for 2,557 citizens who signed to place Proposition 5 on the ballot that would prevent using Electric Fund money for anything other than the purchase of electricity and the maintenance of the system.  A transfer of $265,000 from the Electric Fund for no stated purpose is proposed this time and he believes by doing that the Council will be ignoring the people who signed the Initiative.  He also believes that that money becomes a hidden tax without the benefit of being able to deduct it from Federal taxes and the Council avoids having to hold a Truth in Taxation hearing.  He believes that if the Council chooses to pass this transfer they will be giving additional ammunition to the people working to pass Proposition 5.  He believes the Council should convince the citizens of a need for additional taxes rather than take money out of the Electric Fund.  The Council brags about not having raised taxes in years and about having the lowest property taxes in the County because of good management, but the truth is it is easier to raise rates than raise taxes.  He has seen in the proposed budget that an additional $470,000 is being taken from the Electric Fund for economic development.  He assumes this is for the next payment on the Flint property.  The deal to sell that property has not closed so the next payment has to be made.  He believes if the proposed budget is passed, the actual amount that will be taken from the Electric Fund this year for non-electric purposes is $735,000.

Brigg Lewis stated that he also collected signatures for the Initiative and only one person refused to sign.  Several months ago, the Mayor stated to the Standard Examiner that the citizens would have a 32.8% increase if Proposition 5 passes.  A month after that someone else from the City wrote to the paper and said it would be a 33.4% tax increase.  If a property tax bill is $2,000 and there is no increase, that person would pay $206.02 to Kaysville City.  If property taxes are raised by 33%, property taxes would jump $51.00.  If you compare that to the 9% increase in electric rates, he believes that the electric bill will cost considerably more. 

Mayor Hiatt stated that he told the Standard Examiner that the property tax would be equivalent to a 32.8% property tax increase, not result in a 32.8% increase.

Robert Archibald stated that a previous windstorm took the power out for five days to some residents of the City.  Other cities in this area restored power before his power came back on.  He was without power for three days.  He believes that if there is excess money in the Power Fund, the City should use it to modernize the electric system and bury power lines. 

Robert Gilchrist stated that he keeps a record of his power usage.  Last May the City started to assess an energy fee.  It is curious to him that all of the sudden at the end of this year the City wants to take $265,000 out of the Power Fund to use for something else.  He doesn’t have a problem with hiring more police officers but he elects officials with an agreement they will use his money for the intended purpose.  When he finds out money that is supposed to go toward the electric system is going to be used for something else, it feels like a bait and switch.  If more police officers are needed the City should put it to a vote and let the people decide if they want to raise taxes.  If $265,000 is used for something else, he doesn’t feel his needs are being fairly represented.

Dean Storey explained that many years ago Kaysville City implemented an energy use tax.  That is a tax to all energy providers such as Questar Gas, Rocky Mountain, and Kaysville City.  The City used to do an internal transfer for that tax.  In May, the City listed that tax as a separate line item on the utility bill to be more transparent and reduced the rate so the net revenue is neutral.

Colleen Ostergaard stated that during the bad windstorm in 2011, a transformer in her yard blew sparks.  When men came from Morgan City to help Kaysville fix the power system, they made a comment that they were just putting a band aid on and that they had never seen such bad power lines.  Also, one man banged on the transformer with a stick and the lights came on.  It is clear to her that the power system needs some work.  She doesn’t understand why money is used for other things.

Diana Barker stated that she lives in the old part of Kaysville.  She believes it was ridiculous to go without power for four days during that bad windstorm.  She also heard comments from people saying how bad the power system is.  It makes her sick that money will be used for something else when she has not seen any real changes since that bad storm. 

Margaret Brough stated that she is against transferring $265,000 from the Electric Fund.  This is the second year in a row the City has transferred the same amount of money.  She asked the Council why they don’t raise taxes.  She noticed that $470,000 of Electric Fund money is being spent for economic development.  She is sure this is payment on the Flint property.  She wanted to know why this amount is not added to the $265,000.  Her research shows economic development has never been officially approved by any City Council.  The City Manager stated it began by the City Council in the 1980s.  She believes there never was a public hearing or approval by any City Council during that time.  Because the City cannot furnish information showing that economic development through the Electric Enterprise Fund has been legally approved, she suggests the Council consider taking $735,000 from the Electric Fund, not $265,000.

Council Member Garlick suggested that the Council wait until after the November election to consider transferring money from the Power Fund.  He would still approve the transfer if the rest of the Council wants to do that.  If it means raising taxes, he would be willing to consider that as well.  He believes that transferring money is the right tool to use to address the needs of the City.

Council Member Johnson stated that a lot of money was spent last year to improve the power infrastructure. 

Dean Storey stated that the main improvement is the 200 North substation project which is costing $1.3 million.  That will improve reliability.  There is also ongoing maintenance money for tree trimming and line improvements.  Resources are being made available for improving the infrastructure.

Council Member Stephens stated that comments that concern him have to do with the condition of the power infrastructure.  He agrees that if the infrastructure needs to be addressed, that is a priority.  This has been discussed before and yet there have been some pretty objective comments made about the quality of the infrastructure.  If the City has excess funds in the Power Department, a very high priority for the use of the funds would be to make sure the infrastructure meets reasonable standards.  If the City is transferring money from the Power Fund and the system is in bad shape, that is something that should be addressed.  The information he has received is that the infrastructure is in good condition and compares favorably to other systems.  Any information in regards to that matter would be helpful.

Council Member Miller stated that he voted against the budget last year because of the transfer of money from the Power Fund.  He has never felt that a transfer from the Power Fund to the General Fund was appropriate when the City needs a tax increase.  He believes, however, that the City needs more police officers.  There has not been a cash transfer until last year.  Lynn Galbraith always said he was adamantly opposed to raising taxes until tonight.  He believes that the City should be taxed fairly and according to its needs.  The City has fallen short of that.  He will vote against the budget again this year if there is a transfer involved.  The City Council needs to think about whether or not a transfer is necessary.  An increase in taxes would likely be necessary if the City doesn’t do a transfer.  The City cannot pass a budget and wait to determine what to do regarding a transfer.  The Council needs to either adjust the budget or make the transfer or the budget does not balance. 

Council Member Taylor stated that other cities transfer money in their budgets all the time.  It is amazing to him that Kaysville City continues to balance the budget every year and keep the tax rates where they are.  He has watched as departments make every dollar stretch.  They have done an excellent job.  It is interesting to hear the tone of people change as they express support for a tax increase.  He wonders how much longer the City can operate with the high level of service it provides without a tax increase.  He believes that trees should be maintained by private citizens.  In the 2013 budget, the City budgeted $185,000 for tree trimming services.  Next year the tree trimming budget is $350,000.  He has no problem supporting that to improve efficiency and keep trees out of the power lines. If people want a tax increase, he also has no problem supporting that.  He also has no problem discussing the need for additional police officers and personnel at the Fire Station.

Mayor Hiatt stated that he is adamantly opposed to a tax increase.  He did not hear tonight that people were in favor of a tax increase.  He heard people say money in the Power Fund should be used for electrical purposes and taxes should be used for General Fund purposes.

Council Member Johnson stated that last year he thought the City should consider a tax increase but he didn’t know if it was the right time because of the economic situation.  People have no control when property taxes are raised, but if power rates are increased, people can reduce consumption and conserve to save money.  Bountiful City and Brigham City transfer money all the time, as do other cities.  He can see both sides of this issue and struggles considering what is the right thing to do.

Council Member Stephens stated that if Kaysville has very reasonable power rates and has a power system that has adequate infrastructure, then it is legitimate to talk about a transfer.  This is something that can be determined and reviewed.  If the infrastructure is defective or subpar, the City should not be transferring money.  He hopes that the power system is not being judged because a tree that fell during the windstorm and that the Council looks at the matter more objectively.

Council Member Miller stated that the Council can approve the budget with $265,000 less and amend the budget later.  Because of the law, the Council needs to approve a balanced budget.

Dean Storey explained that if the tentative budget does not include a tax increase it has to be adopted by June 22.  If it does include a tax increase, a Truth in Taxation hearing must be held in August.  That is the only opportunity the Council has in the year to raise taxes.  The Council must adopt a balanced budget prior to June 22. 

The Council scheduled a special meeting for June 12 at 6:00 p.m. to consider the FY2014 budget.

The meeting adjourned at 7:00 p.m.

 

KAYSVILLE CITY COUNCIL
JUNE 4, 2013


Minutes of a regular meeting of the Kaysville City Council held June 4, 2013 at 7:10 p.m. in the City Council Chambers of the Kaysville City Municipal Center.

Council Members present: Mayor Steve Hiatt, Gil Miller, Mark Johnson, Ron Stephens, Jared Taylor and Brett Garlick.

Others present: City Manager John Thacker, Recorder Linda Ross, Finance Director Dean Storey, Engineer Andy Thompson, Police Chief Sol Oberg, Fire Chief Brett Larkin, Parks Superintendent Vance Garfield, Parks Director Cole Stephens, Louise Shaw-Clipper, April Hale-Standard Examiner, Brent Draper, Roy Stoner, Margaret Brough, June Hayes, Colleen Ostergaard, Alta Garrett, Pat Smith, Steve Whitesides, Brighton Walker, Lynn Galbraith, Wallace Alvey, Keith Riggard, Orwin Draney, Robert Archibald, Scott Dopp, Brigg Lewis, Jeff Bennett, Susan Parker, Nick Haroldsen, Kyler Haroldsen, Ramona Porter, Linda Lee, Ken Harwood, Robert Gilchrist, Walt Sorensen, Brian Frandsen, Gretchen Becker, Peter Carrier, Vickie Carrier, Kjersten Nay, Frances McClure, David McClure, John Rigby, T. J. Barker, Diana Barker, John Wheatley and Robert Wood.

9-11 PRESENTATION AT UTAH STATE BOTANICAL GARDENS

Margaret Brough explained that last year influential people in State government gave the Davis County Youth of Promise enough money to complete the 9-11 Memorial at the Utah State Botanical Gardens.  This year on September 11th an 8’ statute and six plaques will commemorate three Utah lives lost in the September 11, 2001 attacks in New York City, Mary Alice Wahlstrom and Carolyn Beug who were in the first plane to hit the World Trade Center tower, and Brady Howell who was working at the Pentagon that day, along with a list of 128 Utah men and women who died fighting in the war that followed.  She invited the Mayor, City Council and City staff to attend the ceremony that begins at 6:30 a.m. that morning.  She explained that the Patriot Guard will start the event at Kaysville Jr. High and go from there to the Utah State Botanical Gardens pavilion.  She asked the City for the following assistance:

1.  Police Department to help with traffic control at the Junior High School. 
2.  A fire engine to follow the Patriot Guard from the Junior High School.
3.  Participation in the program from at least four Kaysville City firemen.
4.  Four uniformed police officers. 
5.  The Parks Department to help with set-up. 
6.  Publicity in the monthly utility bills and City newsletter.
7.  Personal invitation from the Mayor to the Governor, Lt. Governor, HAFB Commander, and  other officials throughout the State.

Mayor Hiatt stated that he is pleased that the efforts of the Davis County Youth of Promise has yielded this wonderful monument.  He further stated that the City is happy to support this event.

CALL TO THE PUBLIC

There was no comment.

REZONE OF 0.86 ACRE OF PROPERTY AT 1077 SOUTH ROUECHE LANE FROM A-1 TO R-A

Andy Thompson explained that the Maire home and property, located at 1077 South Roueche Lane, is currently zoned A-1 and contains 1.15 acres.  The minimum lot size in the A-1 zone is 40,000 square feet.  The Maire’s have agreed to sell 0.29 acres or 12,632 square feet to the Hirschi’s who live next door.  Once the parcel is sold, the Maire’s remaining property will no longer be conforming in the A-1 zone.  The request is to rezone the property from A-1 to R-A which reduces the minimum lot size required to one-half acre, or 21,780 square feet.  The rezone to R-A would leave the Maire’s remaining property in compliance while still allowing for agricultural uses in this rural area.  The Planning Commission held a public hearing and there were no comments.  They recommend approval.

Council Member Stephens stated that he lives in this area and believes that there is now a general acceptance that one acre lots are a tremendous challenge and people are moving to smaller lots.   

Council Member Stephens made a motion adopting Ordinance No. 13-6-1, Rezoning 0.86 Acre of Property at 1077 South Roueche Lane From A-1 to R-A, second by Council Member Garlick.

The vote on the motion was as follows:

Council Member Miller, yea
Council Member Johnson, yea
Council Member Stephens, yea
Council Member Taylor, yea
Council Member Garlick, yea

The motion passed unanimously.

RON’S RANCHETTE SUBDIVISON PHASE 2 FINAL PLAT

Council Member Stephens declared a conflict of interest, recused himself, and left the meeting.

Andy Thompson stated that this subdivision is located at approximately 1000 South Angel Street and consists of four lots including two flag lots.  Recently, this property was rezoned to the R-1-LD zone and received preliminary plat approval.  The R-1-LD zone allows for lots as small as 12,000 square feet but with a density of no more than two lots per acre.  The Planning Commission recommends approval.

Council Member Taylor made a motion granting final plat approval for Ron’s Ranchette Subdivision Phase 2, second by Council Member Miller.

The vote on the motion was as follows:

Council Member Miller, yea
Council Member Johnson, yea
Council Member Taylor, yea
Council Member Garlick, yea

The motion passed unanimously.

Council Member Stephens was called and returned to the meeting.

KAYSVILLE SUNSET EQUESTRIAN ESTATES PLAT 10C FINAL PLAT

Andy Thompson explained that this subdivision is located at approximately 1150 South Foxtrotter Court and consists of seven lots.  This phase extends the recently constructed stub street, Foxtrotter Court, into a cul-de-sac.  The lots range in size from just under 16,000 square feet to over 25,000 square feet.  This plat is in compliance with the preliminary plat and the Planning Commission recommends approval.

Council Member Garlick made a motion granting final plat approval for Kaysville Sunset Equestrian Estates Plat 10C, second by Council Member Johnson.

The vote on the motion was as follows:

Council Member Miller, yea
Council Member Johnson, yea
Council Member Stephens, yea
Council Member Taylor, yea
Council Member Garlick, yea

The motion passed unanimously.

NORTH FORK ESTATES SUBDIVISION FINAL PLAT

Andy Thompson explained that this subdivision is located at approximately 100 North Flint Street and consists of four lots on Flint Street and five lots on 1050 West Street.  Last December, the City reviewed and approved the preliminary plat with some conditions.  Symphony Homes has now submitted a final plat which addresses those requirements.  Pull-forward driveways on Flint Street will be required as building permits are issued, the cul-de-sac road (1050 West) has been adjusted to eliminate the remnant parcel, and engineering has been submitted which will modify the channel, reduce the flood zone and contain the stream in the channel.  The Planning Commission recommends approval.

Mayor Hiatt wanted to know if FEMA has responded to the changes recommended for this channel.

Andy Thompson stated that they have not.

Council Member Garlick stated that neighbors upstream expressed concern about the stream flow.  He wanted to know if their concerns have been addressed.

Andy Thompson stated that the engineering that has been submitted would have no impact on properties outside this subdivision other than reducing potential flooding of those properties.

Mayor Hiatt wanted to know if the engineering design has been shared with the neighbors.

Andy Thompson stated that he has not spoken to them.

John Rigby, representing Symphony Homes, explained that they have submitted a plan to FEMA but have received no feedback.  They also submitted a stream alteration permit to the State of Utah Division of Water Rights who will do a separate review.  The State typically takes 90 days to give feedback.  They also met with the Army Corps of Engineers and the Davis County Flood Control.  They will not be able to proceed until FEMA gives them a conditional letter of map record.  They presented their FEMA design to Tarbet’s and Hyde’s who live upstream.  That design involves altering their property and so they did not want to do that.  Therefore, Symphony will not be making any channel changes between their property and 200 North.  Improvements will be done on the north side of the property cutting back 20’ from the channel and installing a 3’ rock wall.  They will be augmenting the channel by 20-30’.  He talked to several neighbors and to the State.  The State suggested that he send his plan to all of the neighbors.  Therefore, he will send out the proposed final plan for stream improvement to all the neighbors.

Mayor Hiatt stated that the Pew’s expressed a lot of concern about amendments to the channel.

John Rigby stated that the channel upstream will not change.  A culvert will be installed downstream on property owned by Symphony Homes.

Mayor Hiatt stated that he is uncomfortable approving this subdivision plat without talking to the Pew’s first.

John Rigby stated that there will be a wide channel between the two walls which will contain the flood waters.  They have designed it so that the water will not back up.  They will not be forcing any more water on other property.

Council Member Garlick stated that he would also like to hear from the Pew’s. 

Council Member Miller made a motion to table this matter until feedback is received from the Pew’s, second by Council Member Taylor.

The vote on the motion was as follows:

Council Member Miller, yea
Council Member Johnson, yea
Council Member Stephens, yea
Council Member Taylor, yea
Council Member Garlick, yea

The motion passed unanimously.

AMENDMENT OF CHAPTER 7, APPEAL BOARD, OF TITLE 2, CITY GOVERNMENT, OF THE REVISED ORDINANCES OF KAYSVILLE CITY TO REVISE AND CLARIFY THE STANDARD OF REVIEW

John Thacker explained that during a recent review of Appeal Board provisions, the City Attorney determined that the standard of review was not clearly defined.  Therefore, the City Attorney prepared an ordinance to revise and clarify the standard of review in connection with Appeal Board hearings.

Council Member Miller made a motion adopting Ordinance No. 13-6-2, Amendment of Chapter 7, Appeal Board, of Title 2, City Government, of the Revised Ordinances of Kaysville City to Revise and Clarify the Standard of Review, second by Council Member Stephens.

The vote on the motion was as follows:

Council Member Miller, yea
Council Member Johnson, yea
Council Member Stephens, yea
Council Member Taylor, yea
Council Member Garlick, yea

The motion passed unanimously.

APPOINTMENT OF AUDITOR

Dean Storey explained that the City is required by State law to provide an annual audit of its financial statement by a Certified Public Accountant in accordance with generally accepted auditing standards.  He has received proposals from seven accounting firms for auditing services for the Comprehensive Annual Financial Report for Fiscal Year 2013 and the succeeding three years and evaluated the proposals based on experience, technical factors, and costs to select the firm best suited to perform the audit.  He recommends the appointment of Wood, Richards and Associates at an annual cost of $11,500.

Council Member Miller stated that he believes it is always good to have people who look at things differently review the proposals.  He ranked the proposals using not only the fee, but how many other cities each firm audits and came to the same conclusion as the Finance Director.  He gave points to everything and Wood, Richards and Associates was better by one point.  He has since thought more about it and believes that because the City has used that firm for over ten years that may be a negative point.  After all the consideration, he recommends that the City appoint Hansen, Bradshaw, Malmrose and Erickson to conduct the audit for the next three years.  

Council Member Garlick made a motion to appoint Hansen, Bradshaw, Malmrose and Erickson as auditors with a three year contract, second by Council Member Miller.

The vote on the motion was as follows:

Council Member Miller, yea
Council Member Johnson, yea
Council Member Stephens, yea
Council Member Taylor, abstain
Council Member Garlick, yea

Council Member Taylor declared a conflict of interest because he works with Wood, Richards and Associates.

The motion passed with four in favor and one abstention.

PROCESS TO APPOINT PLANNING COMMISSION MEMBERS

Mayor Hiatt explained that three Planning Commission terms will expire on June 30, 2013.  All three members, Jake Garn, Gary Bullock and Richard Rosier, would like to continue serving.  He recommended the following process:  That the City forego posting the positions because there are already three qualified candidates, he will formally present and recommend those members for re-appointment at the June 18, 2013 Council meeting, and new Planning Commission members continue their service uninterrupted.

Council Member Garlick wanted to know if other citizens have expressed an interest to serve on the Planning Commission.

Mayor Hiatt stated that no one has expressed interest recently.  His biggest concern is that at the present time the City does not have a Planning Commission member that lives north of 200 North and east of I-15.

Council Member Taylor explained that these three members give a good balance to the discussion items.  They lead discussion and each one brings out different points.  He has no problem supporting the Mayor’s recommendation.

Council Member Miller stated that he believes the positions should be opened so that the Council can see if someone has an interest to serve.

Council Member Garlick made a motion to accept applications for all three positions through 5:00 p.m. June 19, 2013, the Mayor to share applications received with the Council Members, the Mayor then to interview applicants, and the Mayor to make a recommendation of those appointments at the July 2, 2013 Council meeting, second by Council Member Miller.

The vote on the motion was as follows:

Council Member Miller, yea
Council Member Johnson, yea
Council Member Stephens, yea
Council Member Taylor, yea
Council Member Garlick, yea

The motion passed unanimously.

COUNCIL MEMBER REPORTS

Council Member Miller stated that the first new Welcome to Kaysville sign was going to be placed on 50 West, however, a right-of-way issue has come up with UDOT.  Therefore, the first sign will now be placed at the top of 200 North.

Council Member Taylor stated that he has received comments about each float in the July 4th parade being required to have a flag on it or some type of patriotic decoration.  

Mayor Hiatt stated that entries in the parade this year must be patriotic.  The Parade Committee is trying to shorten the duration of the parade and will turn entries away if they are not patriotic in nature. 

MINUTES

Council Member Johnson made a motion approving the May 21, 2013 minutes, second by Council Member Garlick.

The vote on the motion was as follows:

Council Member Miller, yea
Council Member Johnson, yea
Council Member Stephens, yea
Council Member Taylor, yea
Council Member Garlick, yea

The motion passed unanimously.

CLAIMS

Council Member Garlick made a motion approving claims in the amount of $1,126,951.63, second by Council Member Stephens.

The vote on the motion was as follows:

Council Member Miller, yea
Council Member Johnson, yea
Council Member Stephens, yea
Council Member Taylor, yea
Council Member Garlick, yea

The motion passed unanimously.

CALENDAR

The Council Members reviewed a three month calendar.

CLOSED MEETING TO DISCUSS PURCHASE AND SALE OF PROPERTY

Council Member Garlick made a motion to adjourn the City Council meeting at 8:10 p.m. and reconvene into a closed meeting to discuss purchase and sale of property, second by Council Member Johnson.

The vote on the motion was as follows:

Council Member Miller, yea
Council Member Johnson, yea
Council Member Stephens, yea
Council Member Taylor, yea
Council Member Garlick, yea

The motion passed unanimously.

Council Member Garlick made a motion to adjourn the closed meeting at 8:30 p.m. and reconvene into the City Council meeting, second by Council Member Johnson.

The vote on the motion was as follows:

Council Member Miller, yea
Council Member Johnson, yea
Council Member Stephens, yea
Council Member Taylor, yea
Council Member Garlick, yea

The motion passed unanimously.

Council Member Garlick made a motion for adjournment at 8:30 p.m., second by Council Member  Miller and passed unanimously.